# Barbara’s meeting notes — September 3, 2026

Imported September 4, 2026 from Barbara Damon’s email “zoom notes,” received September 3 at 2:49 p.m. Eastern. Original attachment: **September IT meeting.docx**. Barbara’s cover message: “From our meeting in case they are helpful.”

Source: Barbara’s September 3 email and original attachment.

This is a PRINTER-PROCUREMENT EXCERPT of the meeting summary, not a transcript. Unrelated staff, facilities and other IT matters are omitted. Original wording, “UBO” and numeric reference markers are retained. No underlying references accompanied the attachment. The September 11 site distinguishes the older meeting estimates from current verified fixed payments.

## Verbatim printer-procurement excerpt

Comparison: Kyocera offers superior color saturation and a more intuitive UI, while UBO is perceived to have better customer service and can print on glossy stock 56.

Financials: Kyocera is significantly cheaper, with an estimated monthly savings of $241.40 compared to current costs, whereas UBO offers a marginal savings of $43.43 7.

Features: Both vendors support cloud printing, mobile printing, and badge-access print release 89.

Decision: Michael will attempt to negotiate a better price or a "front-loaded" page allowance from UBO to bridge the cost gap before a final decision is made 1011.

## Verbatim printer-related action item

Michael: Negotiate final pricing and terms with UBO 11.